What you need, when you need it! Need answers quickly? Microsoft Word 2010 on Demand provides those answers in a visual step-by-step format. We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions. Includes Workshops MCAS Exam Prep More than 500 Essential Word Tasks Inside the Book * Create documents more efficiently using the improved Ribbon interface * Use formatting, editing, reviewing, and publishing tools to create documents in print and online * Create great-looking documents faster using more themes, styles, and templates * Organize information and add impact with clip art, SmartArt diagrams, tables, and charts * Create customized letters, labels, and envelopes * Use Full Reading view to comfortably read documents on screen * Use SharePoint to collaborate and share documents * Use the Word Web App to view and edit documents in a browser * Prepare for the Microsoft Certified Applications Specialist (MCAS) exam Bonus Online Content Register your book at queondemand.com to gain access to: * Workshops and related files * Keyboard shortcuts

Table of Contents

Introduction xvii Chapter 1 Getting Started with Word 1 Starting Word 2 New! Viewing the Word Window 3 Using the Ribbon 4 New! Choosing Commands 5 New! Working with Toolbars 6 New! Choosing Dialog Box Options 8 Using the Status Bar 9 Using Task and Window Panes 10 Opening an Existing Document 12 New! Opening Files of Different Types 14 Converting an Existing Document 15 New! Changing Document Views 16 New! Reading a Document 18 New! Getting Help While You Work 20 Saving a Document 22 Saving a Document with Different Formats 24 Checking Compatibility 26 New! Checking Accessibility 27 New! Documenting Properties 28 Zooming the View In and Out 29 Recovering a Document 30 New! Maintaining and Repairing Office 32 Getting Updates on the Web 33 Closing a Document and Exiting Word 34 Chapter 2 Working with Simple Documents 35 Creating a Blank Document 36 Creating a New Document From an Existing One 37 Creating a Document Using a Template 38 Creating a Letter or Memo 39 Setting Up the Page 40 Moving and Resizing Document Windows 42 Working with Multiple Documents 44 Navigating a Document 46 New! Moving Around in a Document 47 Selecting Text 48 Editing Text 50 Copying and Moving Text 52 New! Finding and Replacing Text 54 New! Inserting Hyphens 56 Inserting Information the Smart Way 58 New! Correcting Text Automatically 60 New! Undoing and Redoing an Action 62 Chapter 3 Formatting Documents 63 Formatting Text 64 Formatting Text for Emphasis 66 New! Changing Character Spacing 68 New! Selecting Text with Similar Formatting 69 Finding and Replacing Formatting 70 Finding and Replacing Custom Formatting 72 Changing Paragraph Alignment 74 Changing Line Spacing 75 Displaying Rulers 76 Setting Paragraph Tabs 77 Setting Paragraph Indents 78 Creating Bulleted and Numbered Lists 80 New! Applying Borders and Shading 82 Hiding Text 84 Chapter 4 Using Templates, Styles, and Themes 85 Creating a Template 86 Opening a Template 87 Changing a Template 88 Applying a Quick Style 89 Changing a Style Set 90 Creating and Modifying Styles 92 Managing Styles 94 Revealing Formatting Styles 96 Using a Format Painter 98 Adding Custom Colors 99 Understanding Themes 100 Viewing and Applying a Theme 101 New! Creating Theme Colors 102 Choosing Theme Fonts 104 Choosing Theme Effects 106 Creating a Custom Theme 107 Choosing a Custom Theme 108 Chapter 5 Adding Graphics and Multimedia to Documents 109 Locating and Inserting Clip Art 110 New! Inserting a Picture 111 Inserting a Picture Screen Shot 112 New! Adding an Artistic Style to a Picture 113 New! Adding a Quick Style to a Picture 114 Applying a Shape to a Picture 115 New! Applying a Border to a Picture 116 Applying Picture Effects 117 Modifying Picture Size 118 Compressing a Picture 120 New! Correcting a Picture 121 New! Recoloring a Picture 122 New! Cropping and Rotating a Picture 124 New! Removing a Picture Background 126 New! Creating WordArt Text 127 Formatting WordArt Text 128 Applying WordArt Text Effects 130 Modifying WordArt Text Position 131 Creating SmartArt Graphics 132 New! Using the Text Pane with SmartArt Graphics 134 Formatting a SmartArt Graphic 136 Modifying a SmartArt Graphic 138 Adding Pictures to a SmartArt Graphic 140 New! Creating an Organization Chart 141 Modifying an Organization Chart 142 Chapter 6 Adding Tables and Charts to Documents 143 Creating a Table 144 Entering Text in a Table 146 Sorting Table Contents or Lists 147 Modifying a Table 148 Adjusting Table Cells 150 Aligning Table Cells 152 Adding a Quick Style to a Table 154 Changing Table Style Options 156 Summing Table Rows and Columns 157 Calculating a Value in a Table 158 Inserting and Creating a Chart 159 Working with Chart Data 160 Changing a Chart Type 162 Changing a Chart Layout and Style 163 New! Changing Chart Titles 164 Changing Chart Labels 165 Formatting Line and Bar Charts 166 Editing Chart Data 167 New! Saving a Chart Template 168 Chapter 7 Creating Desktop Publishing Documents 169 Adding Desktop Publishing Effects 170 Adding a Watermark 172 New! Adding Page Backgrounds 174 Arranging Text in Columns 176 Wrapping Text Around an Object 178 Working with Text Boxes 180 New! Drawing and Resizing Shapes 182 Adding Text to a Shape 184 Creating and Editing Freeforms 185 Adding a Quick Style to a Shape 186 Adding Formatting to Shape Text 187 New! Applying Color Fills 188 Applying Picture or Texture Fills 190 Applying Gradient Fills 191 New! Applying Shape Effects 192 New! Aligning and Distributing Objects 194 Aligning Objects to Grids 196 Changing Stacking Order 198 Rotating and Flipping Objects 199 Grouping and Ungrouping Objects 200 Chapter 8 Working with Long Documents 203 Creating an Outline 204 Creating a Multiple-Author Document 206 Creating Documents Using Automatic Formatting 208 Creating Headers and Footers 210 Inserting Page Numbers and the Date and Time 212 Inserting Cross References 214 Preparing for a Bound Document 215 Finding Topics in a Long Document 216 New! Navigating a Long Document 217 Inserting a Table of Contents 218 Creating an Index 220 Determining Word Count Statistics 222 Adding a Cover Page 223 New! Chapter 9 Working with Technical Documents 225 Inserting Building Blocks Using Quick Parts 226 Inserting and Creating AutoText 228 New! Inserting Research Material 230 Creating Footnotes or Endnotes 232 Modifying Footnotes or Endnotes 233 Formatting Footnotes or Endnotes 234 Creating a Bibliography 236 Creating a Bookmark 238 Creating Captions 240 Creating a Table of Figures 241 Numbering Lines 242 Creating an Equation 244 Inserting Symbols 246 Chapter 10 Creating Mail Merge Documents 249 Starting the Mail Merge 250 Importing Data from a Database 251 Importing Data from Outlook 252 Creating a Data Document 253 Editing the Data Source 254 Sorting and Filtering Data 255 Creating a Form Letter 256 Previewing the Mail Merge 258 Completing the Mail Merge 259 Merging to E-mail 260 Creating Merged Mailing Labels 262 Creating Merged Envelopes 264 Addressing Envelopes and Labels 266 Chapter 11 Proofing and Printing Documents 267 Checking for Inconsistent Formatting 268 Checking Spelling and Grammar 270 Using Custom Dictionaries 272 Changing Proofing Options 274 New! Setting Languages for Proofing 276 Translating Text to Another Language 278 New! Using Multiple Languages 280 New! Finding the Right Words 281 Setting Up Page Margins 282 Adjusting Paper Settings 284 Controlling the Way Pages Break 285 Inserting New Pages and Sections 286 Previewing a Document 288 New! Printing a Document 289 New! Printing Specialized Documents 290 Printing Document Properties 292 Chapter 12 Publishing Documents on the Web 293 Opening a Web Page 294 Previewing a Web Page 296 Creating Hyperlinks 298 Creating a Hyperlink Between Frames 300 Using and Removing Hyperlinks 302 Saving a Web Page 304 Changing Web Page Options 306 Transferring Files Over the Web 307 Creating a Blog Posting on the Web 308 Opening an Existing Blog Posting 310 Managing Blog Accounts 311 Accessing Office Information on the Web 312 Chapter 13 Protecting and Securing Documents 313 Inspecting Documents 314 New! Adding Security Encryption to a Document 316 Adding Password Protection to a Document 318 Restricting Formatting and Editing 320 Adding a Digital Signature 322 Adding a Signature Line 324 Avoiding Harmful Attacks 326 Using the Trust Center 328 New! Selecting Trusted Publishers and Locations 329 Setting Document Related Security Options 330 New! Setting Add-in Security Options 332 Setting ActiveX Security Options 333 Setting Macro Security Options 334 Changing Message Bar Security Options 335 Setting Privacy Options 336 Working with Office Safe Modes 338 Marking a Document as Read-Only 340 Chapter 14 Reviewing and Sharing Documents 341 Preparing for Comments and Track Changes 342 Inserting Comments 344 Reading and Editing Comments 346 Using Track Changes 348 Modifying Track Changes Options 350 Comparing and Merging Documents 351 Sharing Templates 352 Sending a Document for Review Using E-mail 354 Sending a Document by Internet Fax 356 Chapter 15 Sharing Information Between Programs 357 Sharing Information Between Programs 358 Exporting and Importing Data 360 New! Linking and Embedding Files 362 Creating an XML Document 364 Working with XML Data 366 Creating a Word Document with Excel Data 368 New! Creating a Presentation with Word Text 370 New! Using an Access Database to Create Word Documents 372 Creating a Word Outline from a Presentation 374 Creating and Opening OneNotes 375 New! Creating a PDF Document 376 Creating an XPS Document 377 Chapter 16 Customizing Word 379 Setting General Options 380 Setting Page Display Options 381 Setting Display Options 382 New! Setting Print Options 384 Setting Editing Options 386 New! Changing Default Text and Page Settings 388 New! Setting Advanced Save Options 390 Setting Advanced General Options 392 New! Setting Compatibility Options 393 Changing Advanced Document Properties 394 Changing Research Options 395 New! Accessing Commands Not in the Ribbon 396 Customizing the Way You Create Objects 397 Managing Pictures 398 Chapter 17 Expanding Word Functionality 401 Viewing and Managing Add-ins 402 New! Loading and Unloading Add-ins 404 Enhancing a Document with VBA 406 Viewing the Visual Basic Editor 408 Setting Developer Options 409 Understanding How Macros Automate Your Work 410 Recording a Macro 411 New! Creating a Macro 412 Running a Macro 413 Controlling a Macro 414 Adding a Digital Signature to a Macro Project 416 Assigning a Macro to a Toolbar 417 Saving a Document with Macros 418 Opening a Document with Macros 419 New! Using Content Controls to Create Documents 420 Inserting ActiveX Controls 422 New! Using ActiveX Controls 424 Setting ActiveX Control Properties 425 Adding VBA Code to an Active Control 426 Playing a Movie Using an ActiveX Control 427 Changing the Document Information Panel 428 Chapter 18 Working Together on Office Documents 429 Getting Started with Office Web Apps 430 New! Setting Up to Use Office Web Apps 432 New! Saving and Opening Documents with Windows Live 434 New! Comparing the Desktop App to Web App 436 New! Accessing Documents on Windows Live 438 New! Working with Folders on Windows Live 440 Setting Folder Permissions on Windows Live 442 Creating Office Documents on Windows Live 443 New! Working with Documents on Windows Live 444 Downloading Documents from Windows Live 446 Downloading or Saving Documents in Office Web Apps 448 New! Collaborating with Documents on Windows Live 450 New! Working with SharePoint Workspaces 452 New! Sharing Documents in a Groove Workspace 454 New! Inviting Others to a Groove Workspace 455 New! Saving a Document to a SharePoint Server 456 New! Using Office Mobile 2010 458 New! Workshops: Putting It All Together 459 Project 1: Creating a Form with Content Controls 459 Project 2: Exporting Form Data to Access or Excel 462 Project 3: Viewing XML Data in a Document 464 Want More Projects 465 New Features 467 New! Microsoft Certified Applications Specialist 473 Index 481

Author Biography

Steve Johnson has written more than 50 books on a variety of computer software, including Adobe Photoshop CS4, Adobe Flash CS4, Adobe Dreamweaver CS4, Adobe InDesign CS4, Adobe Illustrator CS4, Microsoft Windows 7, Microsoft Office 2007, Microsoft Office 2008 for the Macintosh, and Apple Mac OS X Snow Leopard. In 1991, after working for Apple Computer and Microsoft, Steve founded Perspection, Inc., which writes and produces software training. When he is not staying up late writing, he enjoys playing golf, gardening, and spending time with his wife, Holly, and three children, JP, Brett, and Hannah. Steve and his family live in Pleasanton, California, but can also be found visiting family all over the western United States.